Constitution and rules
Posted on Friday, October 14, 2011 at 7:36pm
Revised May 1999
1. The Club shall be called “Erskine Curling Club’’ and, being associated with the Royal Caledonian Curling Club, shall adhere to all their rules except in so far as the following rules shall apply.
2. The objects of the Club are to permit, foster, and encourage the game of Curling.
3. The membership shall consist of Regular and Occasional Members as may from time to time be elected under the Rules
4. The General Business Meeting of the Club, herein referred to as the Annual General Meeting , shall be held after the end of the financial year, for the purpose of electing Office-Bearers and a Committee of Management and transacting any other competent business of the Club. A Special General Meeting may be called at any time by the Committee or on a requisition signed by ten Members of the Club giving fourteen days’ notice of motion, and addressed to the President or Secretary, ten to form a quorum. No Annual General Meeting shall be properly convened unless upon notice of at least seven clear days sent to each Member of the Club.
5. The Office -Bearers shall include the President, Vice- President, Secretary and Treasurer and such other office -bearers as may be appointed at the Annual General Meeting. They shall be elected annually and shall hold office until their successors be appointed. The posts of Secretary and Treasurer may be held jointly. The Secretary and/ or Treasurer may also hold the post of President or Vice President.
6. The Committee of Management shall consist of the Office- Bearers and up to nine Members, one of them shall be the immediate Past President who shall serve for one year after demitting office, five to form a quorum. Members of Committee shall be elected at the Annual General Meeting as may be necessary to maintain the requisite number and shall hold office for three years. They shall not be eligible for re-election for one year thereafter. Should a vacancy occur during the year it may be filled by the Committee, and the member so elected shall serve the remainder of the term which the member he replaced would have served. It will be the duty of the Committee of Management to direct the ordinary business and affairs of the Club, to elect Skips as and when they deem necessary and to direct any special business that may be remitted to them by the Members at the Annual General Meeting, or Special General Meetings. No meeting of the Committee of Management shall be properly convened unless upon notice of at least four clear days sent to each Committee Member. An emergency meeting consisting of the President, Vice-President and Secretary, may be called immediately to deal with urgent business that may arise in connection with the National and Provincial Bonspiels.
7. The financial year shall end on 31st March The Treasurer shall receive and disburse monies belonging to the Club, keep an exact account of same in a cash book which shall be audited by one member appointed for the purpose by the Annual General Meeting , and thereafter he shall submit a Financial Statement signed by the one Auditor to the Annual General Meeting for approval.
8. It shall be the duty of the Secretary to conduct the correspondence to give notice to each Member of meetings, to keep a Minute Book in which he shall enter a record of all business transacted at all properly convened Meetings of the Members and of the Committee of Management, and to submit same for approval at the next meeting of Members or of the Committee as the case may be . He shall also keep a list or Register of the Members of the Club and submit same for annual revision at the Committee Meeting , held to arrange the Annual General Meeting.
9. The election of Members shall be vested in the Committee of Management. The Secretary shall notify new Members of their election and furnish them with a copy of the Rules of the Club, intimating at the same time that until the Annual Subscription for the current year has been paid they cannot enjoy the privileges and advantages of the Club. Non-payment of the Annual Subscription within one month from election shall nullify the same unless reason satisfactory to the Committee of Management be assigned.
10. The Annual Subscription of Members shall be such a sum as the Club may in a General Meeting determine from time to time. Same shall be payable in advance and not later than the First day of November in each year. No Member shall be admitted to the privileges of the Club until he or she has paid his or her subscription
11. Any Member wishing to resign must give written notice to the Secretary prior to the Annual General Meeting, otherwise said Member shall be liable for subscription for the ensuing year.
12. If the conduct of any Member shall in the opinion of the Committee be injurious to the character or interests of the Club, it shall be in the power of the Committee to expel such Member . The decision of the Committee shall be referred to the Member in question , who shall be bound to accept such decision.
13. Any Member ceasing to be a Member of the Club shall forfeit all right to and claims upon the Club, its property and funds.
14. Any decision to wind up the Club must be confirmed by two-thirds of Members present and voting at a General Meeting convened for that purpose. In the event of the Club being wound up, the trophies which are the property of the Club at the time, shall be lodged with the Royal Caledonian Curling Club for safe keeping, pending the resuscitation of the Erskine Curling Club. The free balance remaining after meeting the liabilities of the Club to be disbursed to Local Charities and /or Scouts/Guides and Sports Clubs
15. No alteration can be made to the foregoing Constitution and Rules unless at the Annual General Meeting . Fourteen days notice of any proposed alteration must be given in writing to the Secretary and must be included in the notice calling the Annual General Meeting two-thirds of Members present and voting being necessary to carry any alteration. Ten to form a quorum.